If you’re an owner or General Counsel to a small, mid-sized or even a large enterprise, you are probably overwhelmed with a workload that at times seems insurmountable. You spend an inordinate amount of time managing dealmaking processes, negotiating minor deals, and drafting contracts that really should be handled by an outside general counsel. The best thing about outsourcing your overflow is that it is a great way to manage the problem, for both the short and long-term.

Why Outsource?

There are any number of good reasons to outsource legal services, rather than staff the work in-house. Not the least of these is, of course, COST. But let’s not overlook the ability to leverage specialized knowledge and expertise, and the way outsourcing can free up your valuable time to focus on the bigger picture.

Outsourcing is cost-effective

When you outsource work to third-party, independent contractors, you save money. You save on salary, hiring support staff for lawyers and others to staff a legal or business-affairs department. You also save on the usual employment-related add-on expenses: Payroll taxes, plus Pension, Health, and other benefits packages can easily reach 30-40% of the salaries you pay employees. On top of that, you have vacations, sick-leave, and other hidden expenses. Plus, maintaining a staff also requires that you provide a place for them to work… facilities expenses can be astronomical.

With independent contractors, you have none of these expenses. The fee you agree upon is the fee you pay. Period.

And, when you outsource, depending on the fee arrangement you make, you likely only pay for the services you actually use. Having in-house employees means paying for lunch-hours, break times, plus the usual down-time when employees are mingling ‘around the water cooler’, and the like. Outsource lawyers bill you for their actual time spent on your work.

Outsourcing leverages specialized expertise

Even if you have an in-house legal and business affairs staff, they can’t possibly be experts at everything that might come up. If you’re a film producing business, your staff is probably pretty good at dealing with film-related issues…. but what happens when you decide to adapt something that originated in another medium? Say a stage-play? Or, maybe one of your business deals is crossing over to another area of expertise that is outside the knowledge of your staff.

It only makes sense to depend on experts with the specialized knowledge, expertise and experience to handle the situation properly. But hiring a full-time and in-house expert is inefficient and expensive, and training your existing personnel in a new field is time consuming and ineffective.

But, bringing an outside expert onto your team, on a part-time outsource basis is highly efficient, cost-effective, and will likely lead to better results.  When you hire a law firm that has several attorneys in different practice areas, you get a slew of experts for the price of one.

When you think about it, this is really nothing new. In house counsel have historically “outsourced” litigation to law firms that specialize in the adversarial side of things. But really, why shouldn’t the same approach work for negotiations, drafting projects, even day-to-day matters such as arise in the business environment?  By outsourcing dealmaking, negotiations, drafting corporate bookkeeping, intellectual property, real estate and contract administration functions, you’re free to assign work to the persons best suited to the particular tasks at hand.

Outsourcing can be faster

Depending on the situation, outsourcing legal services can result in faster turnaround. Time constraints can be communicated at the time of the assignment, and if the lawyer can deliver, great. If not, you can assign the task elsewhere.

Smaller firms and solo practice lawyers are better suited to the ultra-quick turnaround situations, since they don’t have to contend with the ‘overhead’ of administration of large firms, before delivering the work. They also tend to be leaner, hungrier, and more accustomed to working quickly, a trait that traditional big-law hourly billing actually discourages.

Outsourcing is liberating

When you outsource , you gain freedom. Instead of being tied to a desk performing routine tasks, you and your people are able to focus on other priorities; the bigger picture stuff that generates revenue and fosters growth. Also, if your in-house staff is overworked, overwhelmed and falling behind, outsourcing your overflow is a great way to manage the problem, whether for the short- or long-term. Doing so frees everyone up to be productive, without the backlog hanging overhead.

Whether you’re a small-business owner, or General Counsel to a major enterprise, outsourcing business and legal affairs work just makes sense.